Monthly Archives: March 2012

“To create a safe space”

The concept of safe anchor always has appealed to me.  It’s hard to find, sometimes because of our own actions, sometimes because of choices others make, often due to a complicated mix of elements that only the brave dare try to unravel.  

I feel so much joy in having reconnected since last spring with my former employer, the National Archives and Records Administration (NARA).  

I am very lucky considering who I am (unconventional, at times to the point of being difficult to understand and occasionally to deal with) and how I roll (with considerable free spirit and strong inner direction, perhaps occasionally too much so, ha).  Not tribal,  very individualistic, yet open to listening and somewhat educable.  Largely impervious to intimidation but very empathetic and responsive to actions if I’ve figured out a reasonable basis for them.

I’ve mentioned in earlier blog posts how I went within the space of a year (2009-2010) from cringing at seeing some archivists make fun of me on Twitter to deciding I could learn from that.  And even plunging in to using social media myself, come what may.  I’m enjoying the challenges of blogging very much.  My blog has evolved over the last year or so and will continue to do so.  But it always will be a niche blog.  I’m okay with that.

Last Sunday, when I attended a lovely brunch reception at NARA, I remembered exactly where I was fifty years earlier — March 25, 1962.  At the Uptown Theater in Washington, D.C.  In the balcony section with my sister and my parents.  Admission $1.80.  Watching for the first time during its initial theatrical release the film version of Leonard Bernstein’s New York City musical, West Side Story.   Seven years later, I saw the 1968 revival at Lincoln Center in New York.  The poster from the 1968 production was included in an exhibit at the Library of Congress.

I was born in Manhattan and lived during my first few years in a Puerto Rican neighborhood of the city similar to that depicted in the film.  I’ve always liked New York City and have gone back to visit often after my family moved to Washington, D.C.,  in 1954.  The photo below shows Eva and me during the Nixon administration in our old neighborhood in the West 50s near Columbus Circle.

West Side Story tells the story of two warring street gangs and young lovers from rival factions who are caught up in the deadly rivalry between the teenagers.  I saw the movie several times at the theater, once not far from the school I was attending at age 11 in 1962, Congress Heights Elementary School.  My sister Eva and I joined the boys in our class in running up and down the playground, snapping our fingers and singing snatches of songs from the movie.   I’ve never been tribal by nature so I didn’t side with either of the gangs, the Jets or the Sharks.  I was drawn to Tony and Maria, who sang of a safe haven in a number called “Somewhere.” 

“There’s a place for us, somewhere a place for us.”  But of course there wasn’t.  Death separated the lovers in the end, just as it did in Shakespeare’s Romeo and Juliet.   During the 1960s and 1970s, Eva and I both sketched many scenes from West Side Story.   Among other pictures, I drew the leaders of the two rival gangs, Bernardo and Riff.  Eva sketched a scene of confrontation between the two gangs and the girl friends of some of the Jets dancing “Cool.”

 

In high school, I noted the way students separated themselves into distinctive cliques identifiable by attire.  It is very hard to artificially combine elements that see themselves as distinctive and separate.   (Creating a uniform culture in a federal agency is very challenging, too!)   My brand new high school opened in 1965 with two classes, freshmen and sophomores, drawn from different feeder middle schools.  The kids had expected to go on to two separate long-established high schools.  It took a while for the students from different neighborhoods to accept that they were together in the same new school.  And to accept a common identity.  During the first year, there were so many fights, administrators had to beef up security and have guards patrol the halls.

And then there were the cliques.  Some of my sketches from the late 1960s captured the collegiate, block and mod styles evident among many of the students.  Me?  I had a small circle of good, close friends but belonged to no clique.  I marched to the beat of my own drummer, not entirely fitting in with any group.   Yep, a bit of a misfit and loner, even then.  None of my readers are surprised, I think!  Already back then I was an observer, interested in how people saw and presented themselves and curious about their choices.  No surprise that when I entered college in 1969, I majored in history, which covers conditions, cause and effect.

I have a pretty wacky sense of humor and love to laugh, as did my late sister, like me a NARA employee at one time.  But most of the movies for which we sketched scenes during our high school and college years were dramas with sad elements or complicated stories rather than comedies.   Eva drew a sketch in 1970 (we both crossed our 7s Euro style back then) of a scene from Two Women.  The film depicts a mother’s failed effort to protect herself and her child from rape by marauding soldiers at the end of World War II.  Sophia Loren won an Oscar in 1962 for her portrayal of the mother.  As the careful 3 x 5 cards I wrote out during my high school years show, as a teenager, I read a lot about World War II–not just military action, but about politics, diplomacy prior to the outbreak of war, resistance, efforts at escape. 

 

I read a lot of biography from childhood on.  One of my carefully preserved cards from my high school years shows a quote which surely was meant to comfort me during the difficult years when kids often pick on each other for not fitting in!  When I catalogued that I had read Bette Davis’s autobiography, The Lonely Life, I noted a quote from her mother, “It’s the best fruit the birds pick at.”  Hah! 

I’ve always tried to be honest about my failings and later came to realize some of the taunts I attracted I might have brought on myself.  At times I dressed a little too differently, sometimes retro before wearing vintage styles became fashionable.  At my ten year high school reunion I showed up with my Farrah Fawcett hairstyle in 1979 and shared stories of my employment at NARA on disclosure review of the Nixon tapes.  I was stunned and grateful when some of my former tormentors actually apologized to me then for their past actions.  Brave and a sign of maturity.   Yet I also realized I myself appeared more conforming in 1979 than I had in the late 1960s.  Life really can be tricky!

The title of today’s post comes from a recent essay by Professor Timothy Burke.  I like the way he reveals doubt at his blog.  It reminds me that what sometimes is possible among academic bloggers is rare in Washington.  I’ve come to accept that Washington is a tough place to work, not just for me, but for anyone who truly is solution oriented, innovative, creative, and bold.  So much in DC locks you down, constrains you, limits you.  Yes, it is a complicated place to work, many moving parts, with a mix of reality and masquerade between which we all have to learn to distinguish.  And with which we learn to deal or tolerate.  We learn to save our real selves for other places, in our hearts and minds.

Consider the candor with which Burke discusses his goals in teaching and whether he should get involved in issues involving the larger community in the area around Swarthmore.  As I read it, I thought about the participant in this past week’s interest group forum in the McGowan Theater who urged NARA to act as a think tank.  But NARA can’t transform itself into a think tank willy nilly!  So much about Washington, its rewards systems, the political environment, and the enablers of the current way of doing things would have to change in order for it to do that.  I don’t see the people beyond Fedland out there willing to do the heavy lifting of studying cultural elements and heightening situational awareness to advocate for that.  

Burke’s voice is brave even in academe.   I understand Fedland constraints and obligations.  Outside Fedland, we could use some help and then some.  But the blogosphere largely feels like a timid and conformist place to me.  Unofficial rewards systems outside Fedland influence actions as much as bureaucratic ones do in Washington!  Perhaps I am frustrated because despite having worked on Richard Nixon’s 1968 campaign, I am a child of the turbulent but very vibrant 1960s. 

Will I ever see anyone out there write like this about issues related to my beloved NARA?  No.  Yet the concept of safe haven is critical to addressing so many elements that affect the National Archives mission.   Look at what Burke writes in considering “Bystander Training and Other Acts of Management” at Easily Distracted:

“Inside the curriculum, my first and last commitment as an academic is to create a safe space for unsafe thoughts, to explore different sides of difficult issues, to let heresies and orthodoxies walk hand in hand, to open up conversations wherever possible, to problematize and perturb. And to try, however I can, to make room at the table for all sorts of identities, all sorts of ways of seeing and being, while trying to make sure that everyone has to deal with their share of challenges and doubts. I think that’s how I add value as a teacher. If I were to expand or extend that ethos into community, I feel as if it would be unwelcome. I also think that’s the only way to move beyond students being “managed” or deferred in their demands or complaints.

It makes me nervous to consider that move. I tried a bit earlier this semester by sending a quite critical email to a group posting anonymous fliers in my building about compensation and other administrative policies and immediately doubted that I had done the right thing. I think some of my students would laugh to hear that I find this extension into community life an intimidating prospect, but I do. Intimidating partly because I hate to disappoint or criticize students that I like and admire. The group back in 1998 that was upset about the Intercultural Center included some students who are among the people I’ve felt most fortunate to teach and know in my whole career. Intimidating too because I can’t decide if it helps or hurts to play the role of a teacher in this context. Older people are cautious for good reasons and bad reasons, but maybe it never helps (right or wrong) to try and tell someone younger that they they’re making a mistake. Maybe that’s what’s educational: try a campaign, make a demand, create a project and then try to figure out why it didn’t work out as you’d hoped it would. Maybe faculty should just stay away for that reason.

But that leaves our administration having to carry the weight of community as an intentional project. And that can lead to long-term institutional changes that everyone with an interest in the long-term will regret. Case in point from this week’s fallout: some students want the Dean’s Office to insist on officially mandated “Bystander Training” that will instruct students (and others perhaps: these things have a way of spreading) how to act if you’re a bystander when an incident of racism, hatred or discrimination happens in your presence.

The whole idea bothers me enormously. First, because I think there’s not much evidence that extensive drills or rehearsals of what to do in the case of emergencies or incidents that are by their very nature idiosyncratic when we actually experience or witness them does much to produce optimal or ideal responses. Secondly because I find the idea of optimal or ideal responses in this case severely troubling. “Bystander Training” takes a profound, ancient ethical problem: am I my brother’s keeper? and tries to turn it into a cleanly technical matter, the province of a technocratic system and a command hierarchy. If there’s anything that we should be debating, making messy, exploring, it’s “what are my obligations to other people, and how should I live up to them?”. Equally and relatedly, “what do some words and symbols and acts mean to other people, and how should we come to know that?”

To say you’re uncertain, to wonder what the right course is–how very refreshing.  Looking at people in your own country as enemies, as David Brooks pointed out in a recent column?  Ah, much easier.   Even in elementary school, I rejected that path.  Yet I recognize it affects so many things I care about. 

Misfit?  Maybe.   Comfortable in my skin?  Absolutely.  The safest haven is in my head!  One where I can lay me down and build my own bridge over troubled water.

Let it be

A day after putting up a post saying “Bend towards hope,” I’m putting up one saying “Let it be.”  I saw in my Twitter feed this morning a link to “Why I don’t believe in work-life balance,” an article in Gov Exec.  The author suggests letting go of the concept of balance:

“Instead of chasing that purple unicorn of work/life balance, what if you thought about it as establishing a work/life rhythm? That works for me and a lot of my clients. By seeking a rhythm, you acknowledge there are times when the pace is much more oriented to work and there are the times when the counterpoints of the other aspects of your life come to the fore. Shifting from the mindset of balance to the mindset of rhythm allows you to take the pressure off. You have permission to quit seeking that holy grail of perfect balance.”

Does that work?  I don’t know.  People are so very different and the conditions under which they work vary so much.  How much can we learn from executive coaches and books about management and leadership, anyway?  Bits and pieces perhaps.  I keep reading articles and books about those topics.  I pick up suggestions here and there that make some sense.  And I think about people.  My Star Trek mantra!  IDIC.  The Vulcan I studied with such interest on tv while I was in college.  Infinite diversity infinite combinations. 

I’m steadfast in my values, firm in my goals and objectives, decisive when I need to be.  But there also are parts of me that I really can’t express in words but which affect so much of what I do and say and write.   Hard to convey, however, so that it make much sense.  I think there are such elements in everyone’s life, they’re just different.  Opaque, hidden, but powerful. 

For me they center around my voluntary but nevertheless compelled departure from the National Archives and Records Administration (NARA) in January 1990.  I walked away, along with several other colleagues, after we refused to go along with proposed handling of deletions from the Watergate tapes.   That experience changed so much for me.  That it was bittersweet shows in my joy at being back at NARA for a party in my sister’s office in the Records Declassification unit in the summer of 1990.  (Two years later I would testify in the Watergate tapes lawsuit and more would change for me.)  Nothing better illustrates that I really did leave my heart at NARA than this picture!  I’m “back home” a few months after leaving.  But of course, you really can’t go home again, ever.

Everyone has different filters, needs, perspectives.   Challenges to understand, meet, overcome, or, most difficult to acknowledge, accept they cannot overcome fully, only manage.  Because sometimes superior and overwhelming forces will prevail.  Or conditions are such that you can only chip away at something.  Or the deck simply is stacked against you.

Regardless of rank, we all have assigned duties, responsibilities, obligations.  And we should strive to meet them honorably and well.  But of course, we’re all human.   I want to learn but I also feel frustration at seeing so much that is prescriptive, that doesn’t give the reader permission to ask questions in his or her mind.  To customize and to decide to conform in some areas and not in others. 

Even to disobey or to do an end run when necessary in an environment he or she understands best.  Or I should say knows at a deep level.  Because to say best is to place yourself above others.  And at best we really just all stand in different places.   To adjust, to be flexible within the larger framework.  To be himself or herself while walking along the path recommended by the expert. 

Music soothes the soul.  Sometimes it is classical.  Sometimes pop or rock.  This morning, for many reasons, and especially for all facing that “hour of darkness,” I’m listening to a Beatles classic.  Here, from 1970, is “Let it be.”

“There will be no sorrow.  Let it be.”

“Bend towards hope”

Simon and Garfunkel’s 1970 hit, “Bridge Over Troubled Water,” talks of pain but offers hope. “When you’re weary, feeling small, tears are in your eyes, I’ll dry them.  I’m on your side, when times are rough, and friends just can’t be found.  Like a bridge over troubled water, I will lay me down.” 

 I often feel small, and not just physically.  I know I could be crushed easily in Washington.  It has happened to me before–publicly.  Will it again?  I don’t know.  But I don’t stop trying to be a bridge builder!   Sometimes I succeed, sometimes I fail.   It’s not about power or rank or status, it’s what you have inside and what you do with what you’ve experienced and learned. 

I listened to “Bridge Over Troubled Water” during lunch time yesterday.  My time won’t ever come to shine in Washington–I understand what happened to me in 1992.  No way to set foot again on the path I once walked on with such hope.   But I can encourage others younger than I to hope.  The song speaks of darkness and pain but concludes, “Your time has come to shine, all your dreams are on the way.”  No one ever achieves all their dreams, my realistic side tells me.  But I still wish for my friends a time to shine.

It’s so easy to develop and then build on rage when bad things happen to you.  That’s how the political world sometimes operates.  I’m thinking on two levels.   One is the use of hyperbole and negative inducements.  Candidates often use extreme rhetoric to depict each other and opposing parties.   The other is the use of force and intimidation to achieve outcomes by imposing your will on others.  That’s why I write here about the clash between political and learning cultures which the National Archives and Records Administration (NARA) is vulnerable to being caught up in.

It’s easy to rage.  Much harder to try to walk in someone else’s shoes.  And to look around and sense when others need your help.  “I’ll take your part, when darkness falls, and pain is all around.”  Why do some people gravitate towards revenge and payback while others become more empathetic to those around them?  I don’t have the training to know why it works that way.

But I do like the way my friend John H. Taylor, former chief of staff to Richard Nixon in retirement, ended a blog post yesterday about negative thinking.  In “First drive no nails,”  John wrote

“The power of negative thinking is still ours to command whenever we want to drive a nail into a relationship at home, at work, or even at church. Instead, let’s be people who accentuate the positive, who remember the blessing and forgive the trespass, who bend toward hope and away from fear – people who live in the light of the empty tomb, where the ultimate power of negativity was destroyed forever.”

I’ve been thinking a lot recently about whether I made the right choice to enter the permanent federal civil service in 1973.  I think I did.   Public service appeals to me.  The sense of mission, obligation, fulfilling the public trust.  True, there are negatives.  Washington really does depress me.  Often.  So many powerful forces to buffet someone such as I.  So little I can do about it. 

Often it seems as if the way to induce outcomes in Washington is to use a Big Stick to hit people.   Sure, that controls behavior.  Absolutely.  Being struck definitely gets your attention.  But does it lead you to do what is best for everyone?   What if the goal is ensuring a rich record of governmental actions?

I thought of that as I sat in the McGowan Theater at NARA on Tuesday.   I listened to a power player, Anne Weismann, take the microphone and call for greater use of Inspectors Generals in ensuring compliance with the Federal Records Act.  (In some cases, that might be necessary.)  My notes show that someone whose name I didn’t catch but described as “CREW dude” called for tying agency budgets to compliance with record keeping requirements.  I heard a lot about negative incentivization.   No one spoke of fear induced behaviors.  And I was reminded of the impact of silos, segregation, and insularity.

I see discussions some times about “archival silence.”  Some fascinating observations, yet there’s something missing there.   What affects silence in the federal sphere.  Two years ago, I had written this on the Archives & Archivists listserv about the annual records conference sponsored each year by NARA.

“What I see missing among the stakeholders is a representative of the creators of records — an executive branch program official, some of whose records fall into the permanent retention category. Or, better yet, a retired executive program official. Someone who can explain what provides incentives for writing things down and what disincentivizes creation of records. A candid explanation such as the one that an historian and former state employee sent in 2001 to an H-net list, where he explained how he and his colleagues in state government self-censored themselves — or avoided creating and preserving records — and why. [The] former official noted that records that are never created aren’t available for future public access, ever.”

The forum in the McGowan Theater on Tuesday wasn’t geared towards exchanges among people even within that siloed group.  It was for speakers to address the NARA panel, not to learn from each other within a much larger community than was present in the audience.  On Tuesday, there was no retired federal executive present in McGowan to say this to Anne Weismann, as I had posted on A&A in 2010.

“‘Ms. Weismann, CREW describes itself as a non-partisan group. Your activities would be very interesting for historians to study. If your organization’s records fell under statutes similar to those that apply to executive branch officials, what conditions would lead to your being comfortable creating and preserving records? What environmental factors might act as disincentives to doing so?

 If you knew that there were groups out there that debated your group’s motives, were anxious to look at internal deliberations, and could request them after a set period of time, how would you react to record keeping statutes? Would you be tempted to take some discussions off line, talking about certain issues only on the phone or face to face? Or would you write some of that in email and other internal records? Would the period of time your records would remain inaccessible to outsiders make a difference?” (Depending on the records involved, NARA has different hold times before permanent records are transferred to it by the creators. And different time periods before the public can ask for them.)”
 
As interesting as the observations of outside, private sector advocacy groups can be, I’ve never seen one (left, right, or non-partisan in nature) look at records issues from the perspective of someone whose actions might be studied and analyzed. And picked over and second guessed. Or cherry picked in writing about them.
 
Perhaps some things have to be experienced to really see how proposed solutions might play out.  Talking about that can’t occur, unless someone is willing to create the bridge that safely takes people over troubled waters.  Is bridge building rewarded in Washington?  Rarely if ever.   In the blogosphere?  I don’t know.  Will I continue to try to do it?  Sure.  Why not?   I may wear a Rebel Archives t-shirt to show my free spirit.  The National Archives Shop sells the shirt with a reference to records from the American Civil War.   I just put my own spin on it.  But seeing myself as a Rebel Archivist doesn’t mean I don’t bend towards hope.   When I’m pointing at the word rebel, I’m also pointing at my heart!

Talking without speaking, hearing without listening

I read a blog post today that reminded me of another song from my youth.  “The Sounds of Silence,” Simon and Garfunkel.   (I posted a link to their “Bridge Over Troubled Water” earlier today–“and pain is all around. . . .”)  Original release 1964; charted 1965.  The song is about failures to communicate.  Talking without speaking, hearing without listening.   And no one dares disturb the sound of silence.   So familiar!

Carelessness in communication.  It does cause fires sometimes, doesn’t it?  So who was the blogger who wrote the following?   Someone who understands the value of reading unarticulated needs, right?   Because, let’s face it, we just don’t always spell them out.  Even with all the tech tools around us!   Someone who keeps the often overlooked human element in view.

“When an angry person is in a dispute, he or she will present his or her position —  a statement of his or her wants or demands. Positions are predetermined outcomes that typically end a conversation; for instance: “I insist that you place me in the academic fee category.” When a person presents only positions, it inevitably leads to argument and away from reasoned discussion and negotiation.

While it is impossible to negotiate positions, it is possible to productively discuss interests. Interests are the (often unmet) needs that underlie positions. Interests reveal vulnerability, so they are kept mostly hidden. For instance, the interests that underlie the position in our example might be the requester’s desire to be placed in a preferred fee category and his need for his academic and professional achievements to be acknowledged.

So in order to have a productive conversation with a difficult person, it’s crucial to move him or her away from his or her demands and toward the vulnerabilities he or she most wants to keep hidden. Sounds impossible, right? Happily, it is not.”

The author?  Carrie McGuire.  A blogger with a Master of Library Science degree from Syracuse who blogs for the National Archives and Records Administration’s Office of Government Information Services unit.  Yep.  The office for the Federal  Freedom of Information Act ombudsmen.  

Fedland often depresses me.  But there are bright spots, too!  When I see them, I beam!  And shine a spotlight on them.

If you’re not reading OGIS blog, you’re missing out on some fabulous posts.  You’ll see more than the sharing of facts and how-to tips.   There’s a lot of wisdom and oh yeah, whimsy, too!  Check it out, peeps.  A great model for blogging effectively, sharing knowledge without hitting readers over the head, no not at all, and communicating with impact.

Time come to shine

A song from my youth I’m listening to at lunch time.  Sharing with my readers, too.  Simon and Garfunkel, “Bridge Over Troubled Water,” from their 1970 album.

 

May your time come to shine. . . .

NARA @ Work

Blue nails, some blue in my hair, a Rebel Archives t-shirt over my shirt and tie.   One surprising element.  A black leather jacket to protect me from a sudden chill in the air that overtook the warm temperatures of an unexpected and unusual early spring that seemed to settle, deceptively as it turned out, over Washington earlier in March.  I was at my beloved National Archives and Records Administration (NARA), but this wasn’t one of those social functions I’ve described at my blog with glee and at times with intense joy.    This was something new.  I was watching NARA at work.

I was in the McGowan theater for a NARA forum on the government’s management of its records.  I’m a federal historian, a user, creator and maintainer of records under the Federal Records Act.  But I was there to observe, to watch, to see how NARA handles outreach to the public.  That is whom the event was geared towards.  As NARA put it, it was for the public interest community, vendors and the general public.  You see the official description as quoted from NARA’s website at Bruce Guthrie’s page, along with his photos of the forum.  We both just watched, took notes, and snapped some photos.

I didn’t speak up or voice any opinions.  Nor will I share them here as I write my account.  Indeed, in just a moment, I’ll just turn my blog over to others and summarize what I heard as I watched NARA at work.   I had thought there would be considerable interaction between the NARA officials on stage and the audience.  However, it turned out to be a listening session.   That limited what I learned.

But before I, too, step aisde, I want to set the scene.   I understood that I was in a friendly setting at NARA.  In the photo below, you see behind me David McMillen, who handles external affairs at NARA.  And in the very top row to my left, the right of this photo, sat my old friend Jay Bosanko, NARA Executive for Agency Services.

I sent warm good wishes Jay’s way in my mind; he waved down to me.   My late sister, Eva, once was Jay’s boss in NARA’s records declassification division.  I’ve known him since 1994.   It made me feel good that Jay was there.  I was so pleased to see someone I’m proud to call friend and whom I respect and admire a great deal.

So what do my notes show?  I’ll summarize them in a moment.  The audience included some of the Usual Suspects, including Washington powerhouses such as Anne Weismann as well as representatives of the vendor and contractor community.   Private sector players.  NARA had reached out to others it wanted to hear from in other ways.  It has been using a multi-faceted approach to the presidential memorandum on record keeping.  So Tuesday’s session was set up to listen to representatives of public interest advocacy groups, vendors, contractors.

Patrice McDermott of Open the Government is seated next to McMillen in the photo above.  Weissmann has the floor.  I know Weismann’s approach to records issues well.  I’ve followed the activities of Citizens for Responsibility and Ethics in Washington for several years.  Il Prominenti – attention must be paid!  Indeed, I shared some thoughts on CREW and Weismann in 2010 in the Archives & Archivists Forum.   Marching off in my own direction back then, as usual!  Yep, free spirited Maarja.

Weismann was the first to speak when the NARA panel (General Counsel Gary Stern, Chief Records Officer Paul Wester) turned the session over to the public after brief opening remarks.  My small notebook shows four pages of notes for Weismann’s comments.  As my archival training taught me, brackets show my input, the rest of the content reflects the input of others.  Since I’m going to summarize what I heard, why not share my notes in the spirit of openness and transparency?  But know that there is a gap and that I’m not going to explain why.  My call.  As I’ve written here, Washington can be both transparent and opaque, LOL.

My notes reflect a little bit of the training I received in Quickhand back in the 1970s).  In Quickhand, letters with an underscore indicates “ed.”  In the second image, the last phrase means “be preserved,” for example.  What looks like a “j” indicates “tion.”  A long dash means “th.”  I sometimes used them for “the” in the notes below.  But I also used dashes simply as dashes.  As does everything, reading Quickhand correctly requires some application of context!

The rest of this post belongs to the speakers on Tuesday.  The summary below reflects their views.  My reporting their views in no way constitutes agreement or disagreement with them.  My stated views and words are in the 2010 link I provided above, only.  My role on Tuesday was to be a historian, an observer.  So I’m simply sharing what I heard others say.

I’ve decided to do this generally, grouping comments into Public Interest Community and Vendors and Contractors.  Stepping aside now.   Take it away, peeps.

Public Interest Community

While it is good to see presidential attention and action, more is needed in terms of compliance and enforcement.  Recommend greater use of Inspectors General.  Consider the example of record keeping allegations at the Securities and Exchange Commission which came to light due to a whistleblower.  There are problems for NARA in how to get all the facts about what happens in agencies. 

Need statutory actions, more ability for private sector actors to bring lawsuits and to sue the government in cases involving problems with federal records.

NARA should look at emails.  At the top tier of government, all email needs to be preserved.

Move away from cumbersome definitions of records.  Need mandate to move to electronic records management.

Will NARA make public the agency submissions it has been receiving within the framework of the presidential memorandum?

To get action, tie agency budgets, or portions of them, to compliance in record keeping matters.

Professionalize the Records Manager function. 

Decrease the effect of silos in records related functions in the federal government.

Vendor and Contractor Community

Contacts at the federal agencies suggest many agency people believe nothing will come from this records management initiative.  Agencies don’t think there is much to be learned in the NARA information gathering process; that the responses actually are already set.

Outsource handling of some issues related to temporary records.

People don’t always get the level of service they deserve in dealing with NARA.

Problem with records issues is there is an unfunded mandate, the statutes have no teeth.

Need better guidance on scheduling, a fresh look at the bucket approach and the General Records Schedule.

History, accountability.  Problems with total loss of ownership on many records issues.

NARA should look at itself as a think tank.

AND THAT’S A WRAP!  [Sigh.  Forgot to add a caveat.  I attended the session on personal time.  I was on annual leave.  OK, Washington?]

NARA Sunday

Sunday and I had a big smile on my face and my finger nails painted blue.  So you know where I was — the National Archives and Records Administration (NARA)!    A lovely mid-day reception hosted by NARA and the Foundation for the National Archives preceded a sneak preview screening of Ken Burns’s new film, The Dust Bowl.    I snapped the photo below of Ken Burns.  Bruce Guthrie took the one of Burns,  writer producer Dayton Duncan, and producer Julie Dunfey.

I enjoyed chatting with Julie Dunfey.  After I told her I was a former NARA employee, we chatted about old technology and what it was like to do research back in the 1970s and 1980s.  I pointed out the published versions of the Public Papers of the Presidents in a bookcase in the Archivist’s Reception Room.  We also chatted about the challenges of finding legacy equipment to print off records preserved only on old media, such as the IBM Mag Card punch cards and MTST cassettes used for early word processing equipment during the 1970s.

I circulated the room as usual and chatted nicely with various NARA officials, as well.   Was able to find out when the Cuban Missile Crisis exhibit I mentioned in an earlier post will go up.  October.  Makes sense.    Shared some funny stories, too, in typical Maarja fashion!  When I visit Archives 1 these day, I enjoy sharing pleasant memories of my time working in the building.

This past weekend was “Cherry Blossom Weekend.” With extra riders anticipated due to visiting tourists, Metro deferred doing its usual weekend track work on the aging subway system.  As I circulated the room, I laughingly talked about what it was like during tourist  season in 1980, when I still worked in the main Archives building.  Working in Federal Triangle close to so many museums and the National Gallery of Art, I got used to being asked anything and everything by visitors to Washington.  Tourists who had come in to listen to tapes would stop me in the Archives’ lobby and ask me, “For our next stop, tell me, where’s Archie Bunker’s chair?”  (“Smithsonian, Arts and Industries Building,  Just head up 7th street to the National Mall.”)  

Since I was familiar with public transport, I answered arcane questions from tourists back then about how to get to Georgetown.  (Shopping district?  Catch one of the 30 numbered Metrobuses on Pennsylvania Avenue out front.  Georgetown University?   Walk up to E Street to catch a D-6 bus.)  Not really part of the job, but if you know the information, why not be helpful?  All of us who’ve enjoyed travel abroad know how nice it is when strangers patiently help us out when we are lost. 

I wasn’t using a flash so not all my photos worked out as well as I would have wanted.  For my friend David McMillen, I did get a shot of him introducing his wife to Jim Gardner and to David Ferriero.  Bruce Guthrie kindly took a photo of me with Mr. and Mrs. McMillen.

I also enjoyed talking to Marvin Pinkert about Professor David Steinberg.  (I wrote about Dr. Steinberg in a blog post last month.)  He sounds as if he would have been a great teacher and mentor to have.  I was glad to hear that Marvin has stayed in touch with him.  I especially admire people who mentor and help others along the way!  You see Marvin on the right here in this photo which also shows former Foundation for the National Archives president Ken Lore.

No shots from the film discussion and screening but Bruce Guthrie’s photos in the McGowan Theater are here.

It’s unusual for me to be at my beloved NARA on a Sunday.  Well, these days, anyway.  There was a brief period early in my career when many members of the staff and I worked Saturdays and Sundays in addition to the usual Monday-Friday schedule.  We did that during the time when we were searching records for a potential request for a confirmation hearing while also working on a White House move in January 1981.  Now, being able to come in on a day off rather than strolling over from work after 5:00 p.m. just feels like an extra treat.  And always, oh so well worth the time!