Library of SCA Documents

Information on these pages will always be superseded by paper copy available from the Milpitas office. Those versions of documents are authoritative for all purposes.

Governing Documents of the SCA, Inc.

revised August 17, 2015

contains Corpora, the By-Laws, Corporate Policies, and the Articles of Incorporation

Insurance

• Insurance Certificate Ordering Instructions
• Information about Insurance from the Seneschals' Handbook (see Section XIX)

Forms

Stock Clerk (Marketplace) Forms

• Marketplace order form - order SCA documents & handbooks, back issues of Tournaments Illuminated and Compleat Anachronist, and other merchandise.

Membership Forms

• US and APO addresses
• Australia addresses
• New Zealand addresses
• Other international addresses

Waiver Forms

• On-line Membership Waiver Form > (send in this form if you did not execute the waiver on-line)
• Adult Waiver
• Roster-style Waiver for Adults (for local group use at event check-in/practices)
• Adult Equestrian Waivers contains various US state-specific equestrian waivers, and a generic waiver for the 6 states (and other countries) that don't have specific requirements.

Minor Waiver Forms

• Minor Waiver
• Minor Waiver & Consent to Travel/Medical Authorization Form (for events in Florida; must be notarized)
• Family Minor Waiver (for families with more than one child)
• Minor's Combat Waiver (for kingdoms where 16-17 year olds may participate in armored combat)

Medical Authorization Forms for Minors

• Minor's Consent to Travel/Medical Authorization Form (for events in Florida; must be notarized)
• Minor's Medical Authorization
• Minor's Medical Authorization with space for notorization (Recommended for use in USA)

Board of Directors

• Officers' Report Form for Board meetings
• Attending a Board Meeting
• President's Report on last meeting
• Nominees for the Board

SCA Census Results and Findings

Society Officers' Documents

• Society & Corporate Officers' Handbook 
• Warrant of Appointment to Executive Office (Seneschals)
• Warrant of Appointment to Financial Office (Exchequers)
• Warrant of Appointment to Office (other offices)

Arts & Sciences

Rules for the Study and Education of Historical Combat Techniques within the SCA

Event Proposal Form for Known World A & S Collegia/Symposia

Chatelain

Guidelines for Kingdom Chatelains

Regarding the Society Media Policy

On Being a Hospitaller

Suggestions for Chatelains

Newcomers are Nice

Your Teenager and the SCA - Some Answers for Parents

Demo Policy

Demo Materials on the Web

Marketing Flyer - 2 sided

Marketing Flyer with tearoffs

Trifold handout

Trifold handout

Recruiting flyer - "What's going on here? History - and it's fun!"

Recruiting flyer - "History Lives!"

Recruiting flyer - "The 3 Musketeers aren't just a story"

Recruiting flyer - general description with fencing photo

Recruiting flyer - general description with armored fighter

Recruiting flyer - general description with fighters storming a fort

Recruiting flyer - details and photo of armored combat

Recruiting flyer - general description of SCA with photo of armored combat unit

Recruiting flyer - general description with sketch of Norman helm

Recruiting flyer - "What are these guys doing?" photo of armored combat

Recruiting flyer - "What is this woman doing?", photo of calligrapher

Recruiting flyer - general description of SCA, space to add a photo

Newcomers' Info:

A Newcomer's Guide to the SCA (8.5" x 11" page low-res version)

A Newcomer's Guide to the SCA (8.5" x 11" page hi-res version)

A Newcomer's Guide to the SCA (8.5" x 5.5" booklet - low-res version)

A Newcomer's Guide to the SCA (8.5" x 5.5" booklet - hi-res version)

Forward Into the Past

Advice to Newcomers

Glossary of SCA Jargon

Special Deputy for Family and Youth Programs

Publications Officer

Downloadable graphics of the Arms of the SCA

Kingdom Newsletters

Kingdom E-Newsletters website

FAQ #1 about Electronic Newsletters

FAQ #2 about Electronic Newsletters

Release Forms

FAQ about Release Forms for Chroniclers and Tournaments Illuminated Contributors

FAQ about Release Forms for Webministers

 

Creative Work Copyright Assignment / Grant of Use Form

Creative Work Copyright Assignment / Grant of Use Form (PDF with fillable blanks)

Model Release Form

Model Release Form (PDF with fillable blanks)

Photographer Release Form

Photographer Release Form (PDF with fillable blanks)

Chronicler

Society Chronicler's Policies

See Release Forms under "Publications"

Known World Handbook

Errata Sheet for 4th Edition, October 2010

(The Handbook can be purchased on-line from the Stock Clerk)

Tournaments Illuminated

Guidelines for Submissions

See Release Forms under "Publications"

Compleat Anachronist

CA Authors' Guidelines

CA Model Release Form

CA Model Release Form (PDF with fillable blanks)

CA Photographer Release Form

CA Photographer Release Form (PDF with fillable blanks)

CA Creative Work Copyright Assignment / Grant of Use Form

CA Creative Work Copyright Assignment / Grant of Use Form (PDF with fillable blanks)

Webminister

Webministers' Handbook

See Release Forms under "Publications"

Society Marshal

Marshals' Handbook

Combat Archery Rules (see Marshals' Handbook)

Target Archery Rules

Thrown Weapons Rules

One piece Baldar Blunts banned from use in Combat Archery

Rapier Combat Handbook

Rapier Experiment Proposal Form

Siege Engine Handbook

Youth Combat Handbook

Minors' Combat Waiver

Equestrian

Equestrian Handbook

Adult Equestrian Waivers

Waiver Policy Clarification

Driving Horses in the SCA

Membership Required for Marshals

State of Equestrian Affairs - 2009

Exchequer

Kingdom Exchequer Handbook

Local Exchequer Handbook

Warrant of Appointment to Financial Office

Warrant of Appointment to Financial Office (Word Document)

Review of Books Report (Excel Spreadsheet)

Non-member Registration Submission Form (Excel Spreadsheet)

Non-Member Registration FAQ

How Non-Member Registration is to be collected

Documents to change or open bank accounts - See instructions on the Society Exchequer's page.

Financial Report Forms

"Small" forms are for branches with only one bank account, no reported equipment and no newsletter income

"Medium" forms are standard for most branches

"Large" forms are an extended version for kingdom and large branch accounts

SCA, Inc. Financial Reports (US, non-subsidiary)
General Ledger (Excel)
SMALL BRANCHES	Excel spreadsheet (Locked)	Excel spreadsheet (Unlocked)	PDF file
MEDIUM BRANCHES	Excel spreadsheet (Locked)	Excel spreadsheet (Unlocked)	PDF file
LARGE BRANCHES	Excel spreadsheet (Locked)	Excel spreadsheet (Unlocked)	PDF file

SCA Financial Report: Negative (for branches that do not hold assets)
Excel spreadsheet	PDF file

SCA, Inc. Financial Reports: non-US
General Ledger (Excel)
SMALL BRANCHES	Excel spreadsheet (Locked)	Excel spreadsheet (Unlocked)	PDF file

SCA, Inc. Financial Reports: Subsidiaries
General Ledger (Excel)
SMALL BRANCHES	Excel spreadsheet (Locked)	Excel spreadsheet (Unlocked)	PDF file
MEDIUM BRANCHES	Excel spreadsheet (Locked)	Excel spreadsheet (Unlocked)	PDF file
LARGE BRANCHES	Excel spreadsheet (Locked)	Excel spreadsheet (Unlocked)	PDF file

Herald (Laurel Sovereign of Arms)

SCA Laurel Sovereign of Arms' Library

Media Relations Officer

Film & Photography Rules

Media Relations and External Publicity

Our Medieval World in the Media's Eye

Seneschal

Seneschal's Handbook, Sanction Guide, Known World Event Policy, Record Retention Policy, Background Authorization Forms

see Society Seneschal's Resource page

Office of Social Media

SCA Social Media Policy

Criteria for Determining Applicability of the Social Media Policy

SCA Social Media Tipsheet - Getting Started with Twitter

SCA Social Media Tipsheet - Promoting Your Event on Facebook

SCA Social Media Tipsheet - Best Practices for Liveblogging Your Event

Treasurer

About Waterbearing Activities and SCA Funds

Company Matching Form (Excel spreadsheet) - for donations to the SCA in an employee's name

Corporate Budgets
2000 2001 2002 2003 2004	2005 2006 2007 2008 2009	2010 (Excel spreadsheet) 2011 (Excel spreadsheet) 2012 (Excel spreadsheet) 2013 (Excel spreadsheet) 2014 (Excel spreadsheet)
Membership Numbers
1992-1995 1996-1998 1999-2001 2002 2003 2004	2005 2006 2007 2008 2009 2010	2011 2012 2013 2014 2015
SCA Financial Statements (IRS 990 Forms)
1999 2000 2001 2002 2003	2004 2005 2006 2007	2008 2009 2011 2012

Corporate Financial Policies

• SCA Financial Policy
• IRS Letter confirming the SCA's 501(c)(3) status
• Increase to the Non-Member Surcharge and how it is to be collected
• SCA PayPal Policy (October 2015)
• SCA PayPal Procedures (October 2015)
• SCA PayPal Requirements (October 2015)
• Regarding the use of SCA funds to purchase gifts
• SCA (Australia) Financial Policies

Kingdom Financial Policies  

Æthelmearc Ansteorra An Tir Artemisia Atenveldt Atlantia Avacal

Caid Calontir Drachenwald Ealdormere East, East - PayPal Policy Gleann Abhann

Meridies Middle Northshield Outlands Trimaris West

Interkingdom War Financial Policies  

• Estrella War
• Gulf Wars
• Great Western War
• Pennsic War
• West - An Tir War

About the SCA

• Frequently Asked Questions (FAQ) about the SCA
• For Site Owners 1.8MB - an introductory brochure about the SCA

International Operating Agreements  

• SCA - SCAA Operating Agreement
• SCA - SKA (Finland) Operating Agreement
• SCA - SKA Nordmark (Sweden) Operating Agreement
• SCA - SCANZ (New Zealand) Operating Agreement