
How does this software stack up?Compare with Similar Software
How does this software stack up?Compare with Similar Software
How does this software stack up?Compare with Similar Software
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Price
Pricing starting from:
$60.00 /monthPricing Model: Flat Rate
- Yes, has free trial
- No free version
Reviews
- Ease of Use4.2
- Customer Service4.6
- Value for Money4.4
Likelihood to recommend
Top Features
- 5.0
- 5.0
- Registration Management5.0
- 5.0
- Event Scheduling4.5
What is eSPACE?
eSPACE has best-in-class customer service and ongoing development support, Our Work Order Management module is the most comprehensive facility management software on the market! Some of our key features includes:
- Work Orders and Assignments & Inventory Control
- Robust Reporting Options & Equipment Tracking
- Preventive Maintenance
- Vendor Portal
Take us on a free test drive for 30 days or request a free demo today!
Featured In
Best For
We have a wide variety of system applications including schools, churches, faith-based organizations, municipalities, office users, property managers and hospitality suppliers.
eSPACE Video and Images






Deployment & Support
Deployment
- Cloud, SaaS, Web-Based
- Desktop - Mac
- Desktop - Windows
- Desktop - Linux
- Desktop - Chromebook
- On-Premise - Windows
- On-Premise - Linux
- Mobile - Android
- Mobile - iPhone
- Mobile - iPad
Support
- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- Chat
Training
- In Person
- Live Online
- Webinars
- Documentation
- Videos
Contact Details
- Cool Solutions Group
- Located in United States
- Founded in 2009
- http://eSPACE.cool
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eSPACE Pricing
Starting From:
$60.00 /monthPricing Model: Flat Rate
- Yes, has free trial
- No free version
Pricing Details (Provided by Vendor):
Event Scheduler:
- Deluxe - $50 per month (Unlimited User)
- Premium - $100 per month (Unlimited User)
- Unlimited - $150 per month (Unlimited User)
Work Order Management:
- Deluxe - $50 per month (Unlimited User)
- Premium - $100 per month (Unlimited User)
- Unlimited - $150 per month (Unlimited User)
FACILITeSPACE: - Major building system integration
Call for pricing
Pricing Resources:
eSPACE Features
Features are displayed in the decreasing order of their feature rating.
5.0
Mobile Access
Reminders
Third Party Integrations
5.0
Registration Management
5.0
5.0
Event Scheduling
4.5
Asset Tracking
4.0
Customizable Forms
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Popular Comparisons
eSPACE Reviews
Showing 5 of 424 reviews
Overall
4.4
Ease of Use
4.2
Customer Service
4.6
- "Seems pretty simple to learn and fortunately we have someone on staff who knows it well and was trained, so we can ask questions when help is needed."
- "The support I get from the Cool Solutions staff has been outstanding."
- "We clean a church and this is how we keep up with their schedule. It's very helpful to me because I'm the one that schedules out cleaners."
- "Overall I am pleased and as I understand the software more, I hope to enjoy it more."
- "The transition from program to program is confusing. For example, going from adding an event back to the calendar page is challenging."
- "I have found the app to be slightly more difficult to navigate than the web-based version."
- "I'm still new to the software so I can't really pick out anything as of yet. The one part I had trouble with is figuring out the 'route' a request takes once submitted."
- "I always forget something or it throws an error on me."
Pros
- "Seems pretty simple to learn and fortunately we have someone on staff who knows it well and was trained, so we can ask questions when help is needed."
- "The support I get from the Cool Solutions staff has been outstanding."
- "We clean a church and this is how we keep up with their schedule. It's very helpful to me because I'm the one that schedules out cleaners."
- "Overall I am pleased and as I understand the software more, I hope to enjoy it more."
Cons
- "The transition from program to program is confusing. For example, going from adding an event back to the calendar page is challenging."
- "I have found the app to be slightly more difficult to navigate than the web-based version."
- "I'm still new to the software so I can't really pick out anything as of yet. The one part I had trouble with is figuring out the 'route' a request takes once submitted."
- "I always forget something or it throws an error on me."
Most Recent Video User Review for eSPACE
SEE ALL VIDEO REVIEWS
David W.: My name's David. I'm a pastor. I give eSPACE a five out of five, and for more ratings like this, click below. Before eSPACE, we were managing work orders and work requests with Google Docs and Excel Spreadsheets, something along that line, and doing it with text and emails that would submit requests. And it was a mess, honestly. Just keeping those things organized and accountable through that system was a mess.
eSPACE allows us to either text or email or telephone in requests that could be entered. It organizes those requests in a single list, single work order list. Allows us to prioritize them, to assign them. It allows us to track. If I submit a work order to the list, I can track it all the way to completion. Even as an individual church member or a member of our work team; I can track my request, I can see all of them. It's just a great tool for organizing work orders, and it does so much more.
The startup with eSPACE wasn't terribly difficult. We did have to set some categories for the different work orders that we track, and eSPACE is a software that has so much more capability than just work order. So, it will grow as we become more comfortable with it. But the setup was relatively easy. The submission of work order tickets is very easy, and that's what we needed.
I would highly recommend if you're considering eSPACE, they will give you a demo. They'll walk you through how it works. I would recommend starting small and working your way up. The first time we started with it, we started big and we saw some failures because our guys, it just overwhelmed them. It's a lot of information, and it overwhelmed our workers. And so, what we've seen success in is backing it down and taking it a step at a time and allowing them to become comfortable with the system, and then expanding it as we see fit, and it's just working great.
Revolutionize your workflow!!
5.0
David W.
Senior Pastor / IT Admin•Religious Institutions
Most Helpful Reviews for eSPACE

Bradd J.
Facility Manager
Unspecified
Used the software for: 1-2 years
Overall Rating
Ease of Use
Customer Service
Features
Value for Money
Reviewer Source
Source: Capterra
March 1, 2018
"Highly satisfied, improved operational efficiencies, better organized multi-site management "
Pros: We have been very pleased with the transition over to eSpace. The software has helped us to be much more effective across six campus locations and managing work requests that originate from our 150+ clients. The Preventative Maintenance function makes future planning easy so that I can focus on the proactive responsibilities of my job, rather than trying to remember when the boiler inspection is due. The Life Cycle Calculator is also a valuable tool for budget planning. There are other opportunities to advance our efficiencies such as the HVAC integration that we have not yet capitalized on, but is evident to us of a greater level of intentionality more than just work requests and asset inventory. The support team is always available for our questions and responds typically by the end of day. Working with the Cool Solutions Team feels very much like a partnership to fulfill our churches Mission and Vision from the sticks and bricks to all the nations.
Cons: The cons more come from our side in that so many functions are available to us that we under utilize for the betterment of our facilities. Without much time spent within the software, it can feel overwhelming. But this in no way reflects our overall satisfaction of the product.
Vendor Response
By Cool Solutions Group on March 5, 2018
Bradd...thanks for the feedback. Let us know if any additional training is needed for your team.
Tim Cool
Reviewer Source
Source: Capterra
March 1, 2018
Christine B.
Building and Grounds Admin. Asst.
Events Services, 11-50 employees
Used the software for: 6-12 months
Overall Rating
Ease of Use
Customer Service
Features
Value for Money
Likelihood to Recommend
Reviewer Source
Source: Capterra
December 27, 2019
"Great Software Package"
Overall: Our experience has been great. We came from a clunky system where it was hard to search and find items or work orders or equipment. We are able to take full advantage of most of the program and it works well with our maintenance and grounds keeping needs.
Pros: The ease of use and storage of information.
Cons: The un-customizable pieces within a work order.
Reasons for Choosing eSPACE: The ease of use features, the storage of information, the reports that can be generated, THE CALENDAR, use as a hub for myself as the administrator and admin for the department. The dashboard is my 'switchboard'.
Switched From: CWorks
Reasons for Switching to eSPACE: We needed a system that could better fit our needs of tracking items, orders and equipment. A way to do an easy search. A system that would get us off of paper. Something that would work as a hub for us to get information to work off of at a moments notice.
Vendor Response
By Cool Solutions Group on January 7, 2020
Christine: Thank you for the review.
I would welcome your input on which components of the work order should/could be customizable.
Thanks
Tim Cool
Founder
Reviewer Source
Source: Capterra
December 27, 2019
Bonnie M.
Communications Coordinator
Religious Institutions, 51-200 employees
Used the software for: 6-12 months
Overall Rating
Ease of Use
Customer Service
Features
Value for Money
Likelihood to Recommend
Reviewer Source
Source: Capterra
November 12, 2018
"My review"
Overall: I love how fast and easy it is to contact support. They are always quick and polite with responses. I love the conversation option within events which is very helpful especially with staff turnover to have the notes all in one spot.
Pros: I like the calendar view and for the most part the ease of use with setting up an event. Some details are harder to remember to include with my events especially when I don't enter events often.
Cons: Some of the reporting is quirky and incomplete. For example: An event that spans over 2-3 days consecutively only shows the first day of the event in the set up report so I need to be extra careful to look in other places to make sure I have all the info. I would love a report that shows all the info of an event in one spot as I export this info to a PDF to share with my team as our tasks are split up per event.
Vendor Response
By Cool Solutions Group on November 15, 2018
Bonnie: Thank you for the input. I have asked Lorrie from our team to reach out and see if she can be of assistance.
Tell Jason Powell I said HEY!
Tim Cool
[email protected]
Reviewer Source
Source: Capterra
November 12, 2018
Eric F.
Director of Operations
Religious Institutions, 11-50 employees
Used the software for: 6-12 months
Overall Rating
Ease of Use
Customer Service
Features
Value for Money
Likelihood to Recommend
Reviewer Source
Source: Capterra
January 3, 2020
"Great customer support"
Overall: Customer support from [SENSITIVE CONTENT HIDDEN] specifically has been fantastic. She's been prompt, courteous and helpful as she answers my rudimentary questions.
Pros: It's user friendly while still having the available options for all our event and building schedule needs.
Cons: I'm still new to the software so I can't really pick out anything as of yet. The one part I had trouble with is figuring out the 'route' a request takes once submitted. It would be a nice feature to designate the order of specific individuals the request has pass through during the approval process.
Switched From: Realm
Reasons for Switching to eSPACE: We had used eSpace in the past but Realm offered a bundle package as we use other products they offer. Their calendar management system was inferior to eSpace.
Vendor Response
By Cool Solutions Group on January 7, 2020
Eric: Thank you for the review and feedback.
Please feel free to let our team know of any feature enhancements we can help with.
Tim Cool
Founder
Reviewer Source
Source: Capterra
January 3, 2020
Luke L.
Director of Information Technology
Religious Institutions, 51-200 employees
Used the software for: Less than 6 months
Overall Rating
Ease of Use
Customer Service
Features
Value for Money
Likelihood to Recommend
Reviewer Source
Source: Capterra
December 15, 2019
"eSpace is the event management solution we needed"
Overall: Overall it's been a very positive experience. We were looking for something to fix a difficult software experience that our users were facing and eSpace has knocked it out of the park. The initial call we completed with eSpace was incredibly helpful and the pricing also made it a no-brainer for us. Very happy we've made the switch.
Pros: I liked that the developers really thought through the event management process from beginning to end and were very thorough. It's hard to find a system that fits our workflow and the features in eSpace fit almost exactly what we were looking for.
Cons: Lack of SSO, some information is not accessible in the API, some permissions quirks.
Alternatives Considered: Planning Center
Reasons for Choosing eSPACE: eSpace fit our internal workflows better and allowed for a greater amount of detail in event information. eSpace's primary product is event management, while other providers offer it as a plugin to another platform.
Reasons for Switching to eSPACE: Lack of development, instability, and poor user experience in the previous product.
Vendor Response
By Cool Solutions Group on December 19, 2019
Luke: Thank you for the review.
I would love to hear more about what you all mean by SSO. We hear this a fair amount, but we have 5-6 different definitions of what SSO should be and to date, do not have a concise direction. Any input would be great.
Merry Christmas
Tim Cool
Founder
Reviewer Source
Source: Capterra
December 15, 2019












