How to

Auto-merge PDF files

Managing and organizing electronic documents efficiently is very important for most businesses. Whether you need to merge multiple PDF files into a single cohesive document or combine essential materials into one comprehensive report, PDFCreator is here to simplify the process with its powerful automation features.

Automatically merge your PDF files

With PDFCreator, you have the possibility to auto-merge your PDFs. This means you can determine that if the target file already exists, new files will automatically be merged without any input from you. This saves you time and effort, especially if you regularly process a lot of documents.

When you use the automation features in PDFCreator, you can merge files automatically either before or after the first part of the automatic actions are executed.

How to set up PDFCreator to auto-merge PDF files

To merge several documents into one, here is what you need to do: activate the automatic saving mode under the “Profiles” tab. In the overlay window you then have the following options to choose from:

Auto-merge – Append new files to the existing files (only for PDF)Auto-merge – Append new files to the existing file before the modify and send actions are applied (only for PDF)

PDFCreator will now seamlessly merge new files automatically when you save them to an existing file that already exists.

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Auto-split PDF files

Just as you can auto-merge PDF documents with PDFCreator, there is also the possibility to automatically split a PDF document. This is one of many PDF automation features in our PDF converter. In this article we will give you a quick overview of how to auto-split PDFs.

Automatically split your PDF files

Auto-splitting a PDF document saves you time and effort. It can come in handy if you process the same type of document regularly and need to split it at the same place every time. This could, for example, be a two-page document where the first page is always meant to be forwarded to a client and the second one is only for internal use. Choosing to auto-split these two pages will create two PDFs directly at the time of conversion, meaning you won't need to do it later.

How to use auto-split in PDFCreator

User tokens give you many possibilities for automating your PDF processing. If you would like to split a PDF automatically, this can also be done with the help of user tokens. This special split token allows you to define where exactly a document should be split. As a result, a document which you upload with a single split token would be converted into two documents.

You can also use several split tokens in a document, resulting in several output documents. As the split token works on a page-by-page basis, you always need at least one additional page after the token. For more information about user tokens, please also check out our article about user tokens in PDF files.

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Automatically send PDFs via email

Often a high volume of important files like invoices and reports need to be shared quickly and securely. PDF is a commonly shared file type due to its compatibility and ability to maintain formatting across different devices. In this article we will look at the option of automatically emailing PDF documents after conversion, one of the many PDF automation tools available in PDFCreator.

Emailing PDF files directly to specific recipients

Instead of saving your PDF file on your device, you have the possibility to automatically send it via email after each conversion. You can also choose to automatically save it and, in addition, email it to a specific address. Given that this can be configured for different print profiles, you can, for example, choose to send all your invoices to your billing email address and send reports to another recipient.

How can I automatically send a PDF file via email?

Install and open PDFCreator.Configure PDFCreator to save PDF files automatically by clicking on "Profiles" and selecting "Automatic Saving." Here, you can configure PDFCreator to automatically save PDF files to your desired folderSet PDFCreator to automatically send PDF files via email. To do this, click on "Add action" and select "Email"Provide one or multiple email addresses that you want your PDFs to be sent to after each conversion. You can also define a subject and a predefined email text

Tip: With the help of user tokens, you can automate this process even further. These “place holders” are typically used to automatically add information, such as the user's name, date of creation, document title and/or any other custom data to the PDF file.

In conclusion, incorporating automated procedures for sending PDF files via email can save you time and effort. With PDFCreator, you can easily configure the tool to automatically save PDF files and send them via email. By following the steps outlined in this article, you can improve your workflow and productivity.

FAQs: Automatically sending PDF files via email

What are the advantages of auto-emailing PDFs?

Automating the delivery of PDF files via email straight after the conversion can save you a lot of time and can easily be configured in PDFCreator. This means you can email your files directly from your PDF converter instead of having to save your files first and then upload them to your email account. If you would like to set up this auto-feature, please follow the steps above.

What tools can I use to send a PDF file automatically via email?

We highly recommend PDFCreator to automatically send PDF files via email. One of the many reasons is that PDFCreator also offers the possibility to use user tokens, which help you automatically insert data to, for example, the subject line or the body of your emails.

Can I customize the email subject and body when sending PDF files with PDFCreator?

Yes, this is easy to do. In the email settings of PDFCreator, you can select multiple addresses for automatic emailing, and you can predefine an email subject and an email body.

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Add attachments to your PDF

There are times when you need to include additional information or supporting documents along with your PDF files. In this article, we will explore how you can set up PDFCreator to easily add attachments to your PDF files. This is one of several PDF automation features included in our PDF converter.

Why add attachments to PDF files?

PDF attachments offer several benefits, both for personal and professional use. By including attachments in your PDF files, you can:

Provide supplementary information: Attachments let you include additional details without having to edit the original PDF file. Simplify document organization: By bundling related files as attachments within a single PDF, you can simplify your document management process and avoid the hassle of separate file transfers. Keep related documents in one place: Attachments ensure that all related files are kept together, reducing the risk of accidental deletion or loss of critical information.

Add attachments to your PDFs with PDFCreator

Download PDFCreator.Go to the Profiles tab and select the automatic saving mode.Click on “Add action” and select “Attachment.”In the overlay click on “Add file” and enter or select a file path.

The attachment(s) will now automatically be added after each conversion for this profile.

Tip: You can also add additional attachments to emails that you send with PDFCreator.

FAQs: Adding attachments to PDF files

How do I add an attachment to a PDF for free?

PDFCreator allows you to add attachments to your PDFs, which will be placed in the document behind the actual pages. You can also add attachments when you send the PDF directly by email instead of saving it.

Can we attach a file to PDF?

Yes, if you have additional info which you would like to add to your PDF without having to edit the document, you can attach files to your PDF after conversion. This can be set up to happen automatically in PDFCreator.

How do I add an attachment to a PDF image?

Regardless of which format you have converted to PDF, even if it is an image as a PDF file, you can add single or multiple attachments to your PDFs using PDFCreator.

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Elevate your PDFs: Add covers or backgrounds

Adding covers or backgrounds to PDF files serves several purposes that can enhance the overall presentation and user experience. In this article, we will explore how you can set up PDFCreator to easily add cover pages and backgrounds to your PDF files. This is one of the many PDF automation features included in our PDF converter.

Why add covers or backgrounds to your PDFs?

Here are just a few of the advantages of adding covers or backgrounds to your PDF files:

Branding and professionalism: Including a cover or background that incorporates your company logo, colors and/or branding elements can reinforce your brand identity and establish a professional image. It adds a cohesive and consistent visual representation of your organization. Document identification: Covers help distinguish and identify different PDF files, especially when organizing and managing a large collection of documents. It becomes easier to locate and recognize specific files based on their unique cover designs. Information display: Covers can convey important information, such as the document title, author, publication date or a brief description. Marketing and promotion: For e-books, reports or marketing materials, an attractive cover or background can serve as a promotional tool and generate interest.

Add a cover page or a background to your PDF files

Follow the instructions below to add a cover page or background to your PDF files:

Download PDFCreatorGo to the "Profiles" tab and select the "Automatic saving mode"Click on “Add action” and select “Cover” or “Background”Afterwards click on “Add file”

For the background file, you have the option to select the opacity of the background document.

FAQs: Adding covers and backgrounds to PDF documents

Can I use multiple background pages for my PDF files?

Yes, you can use a background file with one or several of your PDF pages. If the background file has fewer pages than the actual PDF document, you can select a repetition. This will determine whether there will be no repetition of pages, a repetition of all pages or a repetition of the last background page until the end of the document.

How can I determine if the background is placed on the cover or attachment pages?

In the “Action” feature of PDFCreator, you can determine whether your background should be placed on the cover or on attachment pages by placing the background action after the cover or attachment action. If you prefer not to use a background on certain pages, you can move the background action to the front pages.

How do I add a cover page to my PDF file?

To add a cover to your PDF, you can upload your cover page to PDFCreator. Please follow the steps described above to easily add a cover to your PDFs. The same applies for adding backgrounds to PDF documents.

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How to add watermarks to your PDF

Whether you're sharing sensitive information or presenting professional documents, protecting your content from unauthorized use or distribution is crucial. One effective method of safeguarding your PDF files is by incorporating watermarks, which provide an extra layer of security and authenticity. In this article, we will explore how to utilize watermarks effectively using PDFCreator.

Watermarks as a security measure

Watermarks are graphical or textual overlays embedded onto a document to indicate its origin, ownership, or confidentiality status. They make unauthorized copying, forging or tampering more difficult. By adding watermarks to your PDF files, you can protect your intellectual property, maintain document integrity and assert your ownership rights.

How to add a watermark to your PDF files

With PDFCreator you can automize the process of adding watermarks to your PDF files. It is one of our PDF converter’s many automation features. You can add watermarks by following these steps:

Download PDFCreatorGo to "Profiles" and select the "Automatic saving mode"Click on “Add action” and select “Watermarks”Select your watermark file (as a PDF file)Choose the opacityIf your watermark file has less pages than the actual document, you can choose to have it be repeated.Click “OK”

FAQs: Adding watermarks to PDF documents

Can I customize the transparency or opacity of the watermark in PDFCreator?

Yes, PDFCreator offers the option to adjust the transparency or opacity of the watermark. When customizing the watermark settings, you can specify the desired opacity level. Higher opacity values make the watermark more prominent and less transparent, while lower opacity values result in a more subtle and transparent watermark.

Can I remove or modify watermarks from a PDF created with PDFCreator?

PDFCreator does not provide a built-in feature to remove or modify watermarks from a PDF file once they have been added. Watermarks are intended to be permanent and serve as a security measure. However, if you have the original document, you can recreate the PDF without the watermark by printing it again using PDFCreator and excluding the watermark settings.

Are watermarks always visible?

The visibility of watermarks can vary depending on their design, opacity, placement and the viewing conditions. Watermarks can range from subtle and transparent marks that are barely noticeable to more prominent and opaque elements that are clearly visible. The visibility of a watermark can be influenced by factors such as the document's background, resolution, printing or display quality and the viewer's settings or device.

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Automatically integrate CS-Scripts with PDF conversion

The possibility to write your own C# scripts and implementing them to process a PDF print job is yet another PDF automation feature of PDFCreator. In this short article, we will give you a quick overview of how to automatically integrate your custom CS-Scripts directly before and after a conversion with PDFCreator.

CS-Script is a scripting system for computer programming that uses the C# language and can be adapted to the user’s requirements. The CS-Script action in the PDFCreator business editions allows you to implement your own C# scripts for processing the print job while you have access to the entire print job data.

How to automatically integrate your CS-Scripts before and after a PDF conversion

The CS-Script action can be enabled in the advanced section of the queue settings. Your script file must be located in the CS-Scripts folder and has to be a .cs or .csx file. In order to automatically integrate them as part of the workflow (action) feature in PDFCreator, here is what you need to do:

Open PDFCreatorGo to the "Profiles" tab to select the "Automatic saving mode"Click on “Add action” and select “CS-Script”Select and check your CS-Script and click on “OK”

Now your CS-Scripts will automatically be integrated in the workflow when converting your print jobs.

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