Hubdoc

Entreflow Consulting Group's use of Hubdoc

Kommentit: Hubdoc is one of our favorite apps here at Entreflow, it's a perfect place for us to store all of our client's documentation. It's super easy for our clients once everything is set up to just take a picture of a receipt, and forward an email to the unique email address.

Hyvät puolet:

It has three amazing features: It fetches statements, our client statements directly from the source. So, all of their bank statements, phone bills, hydro bills, any kind of account or they'd have a regular statement, it fetches those as soon as they're released and brings them to us. They have a unique email address that they're given through Hubdoc. Anything that comes to their email; receipts for any purchases online or what have you, they can forward directly to Hubdoc and they can also set up email forwarding depending on their email service to have those automatically sent over. With the phone app they can take pictures of receipts on the fly while they're out and about and they don't have to actually categorize those expenses through the app they just to take a picture and they're done. So we're able to get all of the documentation that we're required to close their books super easily. Another stand-out feature for this app is the OCR technology; so it'll read what's on the image or the attachment that’s sent to Hubdoc, and the data that's on there, and try to categorize it as best it can. We're still involved in verifying and pushing the data. You can set up some automation in there but for the most part it reads the data quite well and it saves data entry time. So what happens with Hubdoc is once the transaction or the document comes in, the OCR is there to read the transaction level of data, you can then push the transaction over to Quickbooks Online or Xer

Huonot puolet:

So, where we’d like to see some development is in the multi-currency functionality. So, a lot of our clients have bills that come in in U.S. dollars. It's a little bit messy with the effects moving over to Quickbooks.

Could not work without it

Hyvät puolet:

I like the way Hubdoc stores data in file folders similar to a windows/Apple document manager I like the tag feature so I can also highlight documents into other groupings without having to chainge the vendor name. I also love the reposting feature if there was an error when the item was posted originally.

Huonot puolet:

Sometimes the AI is off significantly on the data extraction. I dislike that they no longer have bank statement direct links

Streamline Your Financial Management with Hubdoc

Kommentit: Hubdoc appears to be a useful tool for storing and organizing important financial documents, such as bills, receipts, and invoices. The platform offers advanced data extraction features, which can automatically extract important information from documents, and can help save time and effort compared to manual data entry.

Hyvät puolet:

Data extractionHubdoc offers an advanced data extraction feature that can automatically extract important information from your bills, receipts, and invoices, such as vendor name, invoice number, and total amount. This can save you a significant amount of time and effort compared to manual data entry.Centralized document storageHubdoc allows you to store all your financial documents in one central location, making it easy to find and access important information when you need it. This helps to streamline your financial management process and keep your documents organized.IntegrationsHubdoc has built-in integrations with many popular accounting software, such as QuickBooks, Xero, and more. This allows for seamless data transfer between the two platforms, which helps to automate certain aspects of accounting, such as bookkeeping, invoicing, and financial reporting. This improves efficiency and eliminates the need for manual data entry.

Huonot puolet:

Limited accounting functionalityHubdoc is not a full-featured accounting software and may not have all the functionality that some users may need.Limited mobile functionalityThe app does not have all the functionality of the web-based version and is not user-friendlyLimited OCR capabilitiesThe OCR technology used by Hubdoc is quite advanced, but does not work perfectly on all types of documents, and the accuracy of the data extraction feature can vary depending on the quality of the original document.

We only use it because it is free

Kommentit: Very poor

Hyvät puolet:

It syncs up with Xero easily helping us add documents to our accounting system

Huonot puolet:

This software is horrible, the data extract is poor in comparison to Dext and it takes a long time to process. If it was not free and part of Xero, we would not use it. Xero could spend a little time and money on development to improve this to the same standard of Dext

Excellent software for capturing data from documents

Kommentit: I love Hubdoc and find the value for money outstanding.

Hyvät puolet:

The data extraction and setting up rules to push the bills through to Xero automatically. Included in the price of Xero. Automatic storage of documents by name of suppliers. Notes added by the client attached to bills is also very useful.

Huonot puolet:

Adding new accounts requires a dummy email address, which is strange. More complex bills need quite a lot of manual input, especially with CIS and multicurrency. Quite an outdated layout and feel.