Main Areas of Responsibility

• Lead the conference operational team (from various supporting departments) and excel with interpersonal and management skills necessary to ensure the success of the conference
• Manage overall conference operational Gantt, including schedules set for supporting departments
• Responsible for day-to-day budget expense management per conference, including obtaining proposals, updating budgets, purchase orders and payment approvals
• Work closely with the client on conference logistics (i.e. clients preferred conference set-up, styles, designs, and production)
• Work with suppliers on conference production, including (but not limited to) builders, AV, IT, freight, Internet, signage, bags, printing, staffing, catering, and social events
• Maintain the master project plan, manage project scope, and client expectations; function as a liaison between clients and project team members (logistics, budget, preparatory meetings and site visits, and on-site arrangements including social events)

Logistical / Technical tasks

• Congress layouts: exhibition planning and management, IT infrastructure, conference building requirements (i.e. registration desks and poster sessions), catering, meeting rooms, signage, shipments and material handling, social events logistics (decor, entertainment, etc.)
• Review/assure quality of conference products, including from supporting departments (i.e. managing timelines, tracking software used for congress requirements)
• Critical analysis of working processes and onsite conclusions – regular feedback to team and management, including presentation of possible solutions

Skills and Qualifications

• Excellent time management skills
• Multi-tasking
• Service oriented (high level)
• Experience in managing budgets / financial targets
• Leader and at the same time can work as “one of the team”
• High degree of accuracy
• Outstanding communication skills (spoken and written)
• Ability to work under pressure and meet deadlines
• Independent with high level of discipline

Education and Experience

• Academic degree – required
• Ability to work long hours, overtime as needed, including weekends
• Global citizen in spirit – position requires frequent travel abroad
• Fluent/high-level of English; knowledge of other European languages – an advantage
• Excellent computer skills, including all Microsoft Office programs (Outlook, Word, Excel, PowerPoint)

Responsibilities

• The Researcher independently maps out the knowledge requirement for each project, identifies gaps in the existing knowledge and devises solutions to fill those gaps
• The Researcher produces research reports that include the overview of the client’s background and competitive environment for each of the company’s events in a timely manner
• The Researcher creates and applies queries to scientific databases and quickly assimilates medical and scientific information from multiple sources, distilling the essence into written reports in a clear and communicative fashion, for the layperson
• The Researcher supports the business development projects and new initiatives that company rolls out on demand
• The Researcher prepares forecasts based on analysis of past and current participation patterns and delivers them in a timely manner

Skills and Qualifications

• Be a self-directed learner with an inquisitive nature and an analytic mind
• Excellent reading & writing skills in English
• Be computer & information literate with an emphasis on Excel skills
• Strong collaboration skills and a good team player
• Customer service-oriented
• Self-motivated with ability to work independently
• Highly detail-oriented

Education and Experience

• Bachelor’s degree in marketing/ business/ social sciences, or a related field – an advantage
• Minimum 2 years professional experience in research, statistical data, analysis and interview techniques – an advantage
• Specify market research, analytics, and experience with preparation of RFPs for research projects
• International experience in a global work environment
• English level – native or mother tongue, other European languages – an advantage
• Excellent computer skills, including all Microsoft Office programs

Responsibilities

• Design engaging (e-)learning programs and tools for a variety of medical topics and healthcare professionals
• Implement learning content including writing, editing and delivery of high-quality educational resources produced together with healthcare professionals (content experts), according to project needs, timelines and specifications
• Coordinate communication with educational committees (healthcare professionals/ content experts)
• Support and maintain the online learning platforms on a daily basis
• Ensure that all developed, written content is copy edited and clear prior to finalisation
• Assess the usage reports of the online learning platforms and activities, inform stakeholder and take appropriate actions if required
• Conduct ongoing review of different methods of materials and make recommendations to improve the way we offer our content, service and support to our clients
• Provide needs assessments and gap analysis on different topics in healthcare
• Continually seek improvements in external vendor management and supplier strategy
• Coordinate and support on the roll out of (e-)learning initiatives
• Support the Kenes Education CME/CPD Accreditation and Compliance Office
• Advise on blended learning delivery strategy
• Other tasks as needed

Education and Experience

• Bachelor degree in education and/or academic background
• Minimum of three (3) years work experience, preferably in medical education
• Experience and knowledge about online learning systems (LMS and CMS/ authoring tools)
• Proven ability to develop and implement pragmatic and innovative learning solutions with an understanding of adult learning principles
• Fluent English (spoken and written) and clear communication skills
• Copywriting skills with a command of writing conventions and the ability to self-edit
• Strong computer literacy including Microsoft Office (e.g. Word, PowerPoint, Outlook, Excel) and Adobe PDF
• Excellent interpersonal skills and ability to work collaboratively with colleagues from different departments and with healthcare professional clients
• Flexible and responsive to tight timelines
• Project management skills – capable of working on multiple projects at the same time

Responsibilities

• Coordinate off-congress meetings with the associations, including responsibility for logistics and operational arrangements
• Prepare relevant materials for meetings
• Organize travel arrangements, visa requirements, and itineraries
• Prepare and track expense reports, purchase orders and budgets of different meetings
• Responsible for the written communication and correspondence with the association (in English)
• Work with associates in Israel and abroad, including association VIP’s, committee members and invited speakers
• Perform other related duties and managing projects as assigned

Requirements

• Excellent time management and multi-tasking skills
• Outstanding communication skills in both written and verbal English
• Highly detail-oriented, very well organized
• Service oriented (high level)
• Efficient and responsible

Education and Experience

• Previous experience as personal assistant – a significant advantage
• Native English speaker or mother tongue level – a must
• Willingness to work flexible hours as needed
• Strong computer skills, including Microsoft Outlook, Excel and Word

Responsibilities

Participant Registration

• Registration management in accordance with predefined work plan/timetable and in keeping with Kenes’ congress registration policies/guidelines
• Responsible for entire registration “life cycle” including entering participant data, communication with all parties involved in the registration process, generating registration reports based on relevant data to finalize accounts with all suppliers post-congress

Accommodation

• Manage hotel room block for all invited speakers in sync with the Accommodation Sales team

Requirements

• Highly detail-oriented, very well organized and reliable
• Ability to work independently and in a team, reporting problems as they arise
• Ability to work in a fast-paced environment; multitasking during all congress phases (prior to or during the event), with ability to work well under pressure for long periods, to prioritize and meet tight deadlines
• High level of customer service
• Excellent communication skills – ability to hold correspondence in English
• Ability to work long hours, overtime as needed, including weekends
• Ability to travel abroad (5-6 times per year)

Education and Experience

• Bachelor’s degree – an advantage
• Fluent English, verbal and written communication (mother-tongue level)
• Computer skills – high level comprehension/ability, including Microsoft Office, ERP systems
• Experience in Hotels, Tourism, Travel or Professional Event Management industry – an advantage
• Knowledge of rates, established concepts and role of employees in the hotel industry – an advantage
• Experience working in an international/global environment – an advantage

Responsibilities

• Ensure messages are sent in proper form and template.
• Coordinate with the various departments in the company to execute swift launching of email marketing campaigns
• Coordinate the multi-client email campaign system 
• Maintain on-time schedules of the various email campaigns 
• QA on all outgoing email campaigns
• Creating behavioral segmentations of databases for email campaigns

Requirements

• 2+ years experience in Email Marketing
• Strong analytical abilities – analytics tools
• Solid understanding of usability within the web and email channels
• Experience with Email Marketing tools
• Marketo experience – an advantage
• Salesforce knowledge – an advantage 
• Knowledge in HTML and CSS
• Creative and quick learner

Education and Experience

• Bachelor’s degree in marketing/ business/ social sciences, or a related field – an advantage
• Experience with a CRM – an advantage
• Native English speaker/mother tongue level, verbal and written – an advantage
• Excellent computer skills, including all Microsoft Office programs, familiarity with additional computer programs
• Reading HTML – an advantage

Responsibilities

• Responsible for written communications, promotional and printed materials in relation to the congress programme
• Preparation and management of all aspects of the scientific programme
• Contact with congress VIPs, including committee members and invited speakers
• Create/track initiated and dictated correspondence in English, with clients and other VIPs
• Work closely with the committee on the scientific programme, including abstract processing/scheduling
• Receive/upload information/data to the congress database
• Provide texts (in English) for project literature, including proofreading
• Responsible for print production of congress materials; coordinate/plan with graphics department
• Manage, track and QA the scientific programme
• Adhere to work procedures and production deadlines
• Track project material (e.g. abstracts)
• Plan/prioritize tasks for work schedule; report to Operations Manager

Requirements

• Highly detail-oriented, well organized, attention to detail and accuracy processing vast amounts of data
• Ability to prioritize and multitask (4-6 projects simultaneously)
• Ability to work in a fast-paced environment and work under pressure for long periods of time
• Pro-active approach – ability to foresee problems before they occur
• Service oriented – ability to communicate effectively with clients
• Strong collaboration skills and a good team player
• Strong written and verbal communication skills with ability to draft correspondence in English

Education and Experience

• Bachelor’s degree – an advantage
• Minimum 1-2 years’ professional experience in an administration support role
• English – fluent – native speaker/mother tongue level, verbal and written – a must
• Foreign passport- strong advantage
• Excellent computer skills, including Microsoft Office, Outlook, Internet, ERP systems; familiarity with additional computer programmes, CMS and website back office editing – an advantage